COMPLETE FIELD TRIP MANAGEMENT
Centralize and control field trip planning and associated data
Everything you need to plan transportation for a school field trip. Manage field trip requests, bus and driver assignments, permit printing, billing, and payroll all in one place.
Reduce Field Trip Planning Time and Effort
Handle everything from permission forms to bus assignments in one software application
Automated Field Trip Approval
Customize your trip request approval workflow according to your needs. Set procedures for activity, after school, athletic program, or shuttle trips. Get email alerts for requests, changes, submissions, approvals, rejections, and driver assignments.
Centralize and Control Field Trip Data
Calculate estimated trip costs online. Avoid booking conflicts by verifying vehicle and driver availability, bus allocations, and lesson plans. The application allows you to adhere to bell schedules and GPS vehicle tracking for complete control.
Detailed Field Trip Reporting
Easily generate and issue invoices for payment. Access detailed trip reports that include plan changes, bus and driver schedules, mileage, activities, expenses, and workforce salaries.
HOW IT WORKS
School officials enter a transportation request, including date/start time, destination, and any intermediate stops
The field trip request also allows the official to:
- request a driver
- select a map source for detailed driving directions
- submit supporting lesson plans
- provide trip cost estimates for planned versus actual calculations
The approval manager can approve or reject the request submission with the click of a button. The requester is notified of request status changes via email.
If approved, the Field Trip Planning Software notifies the transportation team of driver(s) and vehicle(s) requirements based on trip request details (is a wheelchair ramp required, does the driver need special needs training).
Once the trip is complete, the driver enters the trip distance traveled and duration. The Field Trip Planning software calculates and submits expenses to the budget holder for automated trip billing, invoicing and driver payroll processing.
School officials can access historical data to better plan, forecast and budget future field trips.